It's important to always be prepared.
Photo by Roey Yohai Studios
If there’s one thing that goes into every wedding, no matter the size or level of formality, it’s planning. Whether you take the DIY approach or hire a professional, someone is putting some thought into the proceedings. However, even if you think you have it all covered, you might want to consider over-preparing. Some people might feel that planning for the worst is tempting fate, but our motto is that it’s better to be safe than sorry! Things happen, and sometimes it’s completely out of your control. What you can control is whether you’re ready for it.
Couples hosting their nuptials outdoors have the most need for a back-up plan, as weather is notoriously unpredictable. Even if the season calls for mild temperatures, we’ve all experienced sudden heat waves or cold snaps at unexpected times. You should focus your attention on the weather conditions most likely to occur, but try to have at least a semblance of an idea of what to do for all possibilities. Can your tent withhold rain and wind? Check if your venue has an indoor component that can be quickly set up at the last minute. What will you do if the sun is blistering hot, or temperatures drop below a comfortable level? Perhaps having fans, parasols, or pashminas can help keep your guests focused on your vow exchange instead of the weather.
If both your ceremony and reception will be inside, you may not think you need any back-up plan, but there are still plenty of situations where advanced preparation will come in handy. A fully stocked emergency kit is crucial for potential disasters relating to hair, makeup, or even your attire! Such a mishap might also lead to you or someone in the bridal party running late – or maybe the tardiness has no excuse. One rule of thumb is to always have buffer time, as in plan to arrive earlier than you need to. Making refreshments and music available to guests will also lessen your need to stall. And as much time as you put into hunting down your RSVPs, there’s still a chance that someone will show up announced or bring an unexpected guest. Does your caterer and venue have an established protocol regarding an extra meal or seat? If not, it's best to have one prepared.