what-to-tell-your-vendors-before-you-hire-them-wedding-planning-tips-and-advice

What Your Vendors Need to Know About You

It's important to be on the same page.

What Your Vendors Need to Know About You

what-to-tell-your-vendors-before-you-hire-them-wedding-planning-tips-and-advice
Photo: Bryan Miller Photography

what your wedding vendors need to know about you
Photo by Bryan Miller Photography; Planning & Design by Victoria Weddings & Events

Finding the right wedding vendors for your perfect day is hard work. There’s a bit of a time crunch when it comes to selecting someone, and you only have one or two meetings to determine if they are the right fit. Obviously it is of the utmost importance to vet potential vendors for your big day: looking through portfolios, checking references, and simply asking questions. After all, you need to know their style, abilities, and even their demeanor before you decide to hire them to work one of the most important days of your life. 

Of course, it’s also important for prospective vendors to have information about you so they can make sure they can provide what you need to make your wedding be as perfect as possible. First of all, simply knowing your expectations are key for them to do their job correctly. For example, you will likely show your floral designer or makeup artist photos of what you like. Make sure to communicate if these images are meant to be inspirational only, or if you anticipate exact copies. Replications are not always possible, and your vendor deserves a chance to clarify that point so that you don’t end up disappointed. You’ll also want to express how much communication you expect. Will there be multiple meetings or just a check in a month before the big day? Make sure to specify whether you prefer to be contacted by phone or email as well. 

Additionally, you will want to let them know what you absolutely don’t want. Whether it’s telling a videographer not to include interviews with guests or sharing a “do not play” list with your DJ, being upfront regarding your deal breakers will save everyone angst in the long run. Similarly, while of course you likely shared a budget goal during the hiring process, it’s often a good idea to give a maximum spending limit so the vendors know whether they should offer any potential upgrades. It’s not always about upselling, sometimes these additions – such as a late-night snack from your caterer – can really make your day better!

For more advice, learn mistakes to avoid after getting engaged and why you don't want to be a "bridechilla."

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