Once your wedding venue is booked, you can rest a little easier since a large piece of your wedding has been secured! However, you want to ensure all of your bases are covered when it comes to your venue in advance of your wedding day as nothing should be left undecided – or for the last minute.
To help you figure out what to ask your venue leading up to your wedding day, Sandy Hammer, the cofounder of AllSeated – a website that helps you build 3D floor plans, seating charts, guest lists and timeline – has shared her tips with us.
Here are the five questions she recommends you ask your venue before the big day:
1. What time can my vendors arrive to set up?
Your vendors will need to know the time they are allowed to enter the venue to begin to set up for your celebration. Finding out this time frame from your venue in advance will help your vendors build their timelines and coordinate details so that the setup is seamless and on schedule for your wedding.
2. Who is my day-of contact?
Here is something most brides don’t realize: your point of contact during the planning process may not be your contact on the day of your wedding. Ask in advance who your day-of contact will be at the venue. If your wedding will be handed off to someone new for the day of the affair, try to schedule a time to meet with this person to review your details and ensure you have a phone number for this person – not just for you but for your vendors too!
3. Can I bring stuff prior to my wedding day? Do you have a place to store it?
To lighten your stress load on the day of your wedding, you may wish to drop off favors, ceremony items, and other belongings in advance. Ask your venue if they can accommodate you by providing a safe place for you to store your things in the days leading up to your wedding.
4. How and when do you receive final payment? What if guests I already paid for don’t show up for the wedding?
It’s wise to discuss the payment schedule and structure early on in your planning process so that you are financially prepared for the day of your wedding. Each venue will have their own policies when it comes to no-shows, so it’s best to knock out these conversations in advance to avoid any surprises.
5. Will I have access to a bridal room?
Knowing this will help you build your day-of timeline. If you do have access to a bridal room, you may choose to get ready (think hair, makeup, dress) at the venue. You may also wish to ask if you will have access to the bridal room throughout the affair so that you can store personal items or use it as a changing room (if you'll be changing gowns) or even just to take a breather!
Armed with these questions, you’ll be able to better plan your big day and avoid any surprises. For more venue advice, discover how to choose where to get married, find out what to do if you arrive to a wedding early as a guest, and gather tips for selecting a ceremony site.
Opening photo by Brett Hickman Photographers; Linens by Luxe Linen