What You Need to Know About Planning an Outdoor Wedding

Discover tips on how to have a seamless alfresco event from expert wedding planners.

Private estate wedding in back yard
Whether you choose to have an outdoor wedding ceremony, an alfresco cocktail hour, a reception dinner under the stars, or an entire event outdoors, there are some things you may not consider when selecting an outdoor wedding venue. How will it impact your guests? What weather elements should you be prepared for? Are you willing and able to pay for surprise costs?

We reached out to three top wedding planners to get their advice on the subject. These helpful tips will guide you in your planning process, and some of their advice may surprise you!

6 Tips from the Experts:

1. Be Clear on Your Invitation. "Having an outdoor wedding can impact your guests, so let them know what to expect by including information on the invitation. For example, 'Join us for dinner on the lawn under the stars' will let guests know that they may wish to wear wedges and bring a wrap." - Debbie Geller, Geller Events

2. Level the Ground. "Even a 'flat area' isn't flat. I recently had a bride swear that her backyard was flat, but after I had a surveyor out, the land really had a 5' 8" gradient! This meant we needed to build a subfloor in order to have level ground. This can be very costly if you are unprepared for it." - Jennifer Stiebel, SoCo Events

3. Keep Guests Comfortable. "An outdoor winter wedding is possible! Hold guests inside until 10 minutes before the ceremony. Serve something warm, like mugs filled with miniature hot chocolate or warm apple cider with cinnamon sticks, and be sure to have the heaters on. This way, guests are in and out and don't have time to be cold." - Alyson Fox, Levine Fox Events

4. Choose Safe Lighting Techniques. "Make sure to consult with a lighting expert. When considering lighting, too often it's just in terms of highlighting décor. Having dark areas not only detracts from your décor, but it can be unsafe as well. Make sure that all pathways to kitchens, restrooms, and exits are properly lit." - Debbie Geller, Geller Events

5. Plan for Restrooms. "If there are no restrooms accessible for guests, you will need to bring in portable restrooms, which require an electric generator and water hookup within a certain-foot radius. If no water is available, the restroom facility company will need to bring in a water tank, which will mean extra charges. It is important to plan for the location to keep everything aesthetically pleasing." - Jennifer Stiebel, SoCo Events

6. Have a Back-Up Plan. "It doesn't matter what month it is, or where you are in the United States or the world, you always need a back-up plan. Sometimes it's really expensive, but it's important to always be prepared and never say never." - Alyson Fox, Levine Fox Events

Whether you're hosting an indoor or outdoor wedding, it's helpful to have a wedding planner to guide you along the way. He or she will not only know how to turn your vision into reality, but they will have years of knowledge regarding the logistics of planning an event. Visit our Directory to find a wedding planner (and other event professionals) in your area!

For more outdoor wedding ideas, see what some real brides and grooms did below:

Keep Guests Hydrated
Infused water dispensers at outdoor wedding
Have beverage dispensers on hand to ensure loved ones don't become thirsty during your outdoor wedding. Instead of serving typical ice water, add fresh strawberries, or other fruits, for an flavorful infused water beverage. Photo by Amy & Stuart Photography; Venue & Catering: Montage Laguna Beach

Offer Shade from the Sun
Outdoor Carmel Valley wedding with umbrellas
If you're having your ceremony during the day, chances are you'll need some shade for your loved ones. Especially on warm spring or summer days, protect guests from the sun with umbrellas – or pass out parasols or fans. Photo by Mischa Photography; Consulting by Levine Fox Events

Keep Décor Minimal
Oheka Castle wedding ceremony with Original Runner Co aisle
If your outdoor wedding is taking place on the lawn of an estate, it's okay to highlight the beautiful design of the home or garden during your ceremony. Use neutral colors instead of bright hues to complement the surroundings, instead of overbear them. Photo by Brett Matthews Photography; Aisle runner by The Original Runner Company; Venue: Oheka Castle

Butterfly or Dove Release
Butterfly release at wedding ceremony
If your wedding ceremony is outside, you'll be able to participate in some traditions that may be prohibited indoors. Surprise your guests with a dove release – or for a unique spin, consider a butterfly release like the couple in the photo above. Photo by Meg Perotti

Invite Your Dog or Pet
Large grey dog with tuxedo at wedding ceremony
Since some indoor venues do not allow pets, hosting your wedding ceremony at an outdoor location gives you the opportunity to invite your furry friend. Give your beloved dog the duty of being ring bearer and dress up your pup in a tuxedo. Photo by Clane Gessel Photography

Alfresco Weddings All Season Long
Deer Valley Utah winter snow wedding ceremony
Though most brides consider spring, summer, and fall ideal times to host a wedding outdoors, winter weddings in snowy climates are unique and beautiful for the bold bride. Just be sure to have plenty of space heaters and blankets on hand. Photo by Handeland Tesoro Photography; Consulting by Alex Events

Oceanfront Wedding Ceremony
Aaron Zalewski Brittney Palmer ocean wedding ceremony
If you've always wanted a beach wedding, but you're not so keen on getting sand in your shoes or salt in your hair, consider an oceanfront wedding on a bluff. UFC Octagon Girl Brittney Palmer and her groom Aaron Zalewski were married in a gorgeous ceremony featuring neutral hues and an view of the sea. Photo by Daniel Kincaid Photography; Consulting by Bluebell Events; Rentals by Revelry Event Designers

Outdoor Wedding Lounge
Resort at Pelican Hill wedding lounge area
Following the ceremony, encourage loved ones to relax and mingle at outdoor lounge areas. Especially on a perfect day, your wedding guests will love the ability to soak up some sun before the reception. Photo by Samuel Lippke Studios

Unique Transportation
Bride in Claire Pettibone on white horse at wedding
While many couples travel to the reception or honeymoon suite by way of a luxurious wedding car, outdoor wedding ceremonies provide additional opportunities for unique modes of transportation. Brides can arrive to the ceremony on horseback, for example, which wouldn't be allowed in a traditional ceremony at a church, chapel, or hotel. Photo by Amanda McKinnon Photography; Bridal gown by Claire Pettibone

Add Decorations to Natural Elements
Pink crystal chandelier in tree at wedding
Hosting your wedding outside gives you the opportunity to create interesting and appealing décor that brings the inside, out. Add crystal chandeliers to trees for a look your guests will love. Consider chandeliers in unique hues – such as pink – for an even more interesting design. Photo by Jay Lawrence Goldman Photography; Consulting by Mindy Weiss Party Consultants; Rentals by Revelry Event Designers

Enjoy Dinner Alfresco
Neutral outdoor wedding ideas with green arches
Neutral wedding décor looks lovely for events on grass lawns surrounded by green hedges. If you prefer a pop of color, choose your favorite hue and create monochromatic flower centerpieces. Nearly every shade will look good with a neutral color palette featuring natural green accents. Photo by Elizabeth Messina; Consulting by Mindy Weiss Party Consultants; Rentals by Revelry Event Designers

Highlight Your Surroundings
White wedding cake on rustic wood slab
If your wedding is taking place in a forest, consider displaying your wedding cake on top of a wood slab. Add greenery for a confection with even more of an "outdoor décor" design. Photo by Catherine Hall Studios

Choose Rustic-Elegant Décor
Rustic wedding reception on cobblestone
While most couples think of outdoor weddings on a lawn, there are plenty of venues with alfresco event spaces on paved walkways or cobblestone. Keep rustic wood tables bare – save for neutral linen runners – to create a rustic-wedding look that complements the alfresco site. Photo by Ryan Phillips Photography; Consulting by Sterling Engagements

Be Lavish, If You'd Like
Lavish opulent rehearsal dinner on New York City rooftop
While most outdoor weddings focus on earthy, rustic décor, it's definitely not required. This rehearsal dinner on a rooftop in New York City featured opulent décor and and carried guests' eyes upwards towards the skyscrapers of the city. Photo by Roey Yohai Photography

Opening photo by David & Tammy Molnar

Authored by: Kelcy Christy

blog comments powered by Disqus
Professional Circle

The professionals related with this article